Staff roles

When you’re running an Outpost with more than one contributor — a publisher with editors and designers, a community team with moderators and marketers — PostRoll ships a one-click set of staff role templates so you don’t have to hand-craft each role.

Open Staff roles

1. Open your Outpost.
2. Click the Admin tab.
3. In the left nav, under Team, click Staff roles.

The five templates

Role	What it can do
Editor	Post in any channel, pin / unpin / archive content. Doesn’t change permissions or members.
Designer	Post in any channel, upload artwork, manage custom emoji. No moderation.
Marketing	Post + tag everyone in announcements, manage invite links + webhooks. No moderation.
Author	View + post only. Use for freelancers who shouldn’t see your staff back-channels.
Writer	Same as Author plus the ability to ping playtesters (@everyone).

Templates are intentionally scoped tight. None of them include kick / ban or admin privileges. Promote a teammate to admin manually once you trust them.

Create the roles

1. Tick the templates you want. Templates you already have are pre-greyed and excluded.
2. Click Create N roles (the count updates as you tick).
3. Each role lands as a regular group role — you can rename it, recolour it, or tweak the bit flags later in Admin → Roles & permissions.

Note

Re-running Staff roles is safe. The action skips templates that already exist on your Outpost (matched by name), so you won’t end up with duplicate Editor roles even if you click the button twice.

Invite straight to a role

Once a staff role exists, each row gets an Invite with this role button. One click generates a single-use invite link that auto-assigns the role when the new staff member redeems it.

1. Open Admin → Staff roles.
2. On a Created role, click Invite with this role. The link copies to your clipboard automatically and a toast confirms the expiry + use count.
3. Send the link to the staff member however you’d like — Discord, email, signal.
4. When they redeem, they’re added to the Outpost AND assigned the staff role in the same step.

Defaults: single-use, 7-day expiry. Anyone who opens the link after it’s been redeemed (or after it expires) gets a friendly “this link has been used / has expired” message — no chance of an extra person sneaking in.

If you need a multi-use staff link (e.g. onboarding three editors at once), use Admin → Invites for the link generator with full custom max-uses + expiry settings, and assign the role in Admin → Members afterwards. The Staff-roles button is optimised for the common one-person-per-role case.

What about non-staff invites?

The Staff-roles button is the fastest path when the new member should get a specific staff role. For plain “join my Outpost” invites — no special role — use Admin → Invites instead.

Reviewing & revoking recent invites

The Staff roles page shows a Recent staff invites table beneath the templates listing the last 50 staff invite links you’ve generated. Each row shows:

• The role the link auto-assigns
• Who created it
• How many times it’s been redeemed (vs the cap)
• Expiry date (or “never expires”)

A Revoke button appears on any link that’s still active. Revoking blocks future redemptions; anyone who’s already redeemed keeps their role.

Note

The template strip filters to roles that make sense for your outpost type — Publisher and Community outposts see Editor, Author, Writer, Marketing, and Designer; Game Tables and Guilds see only the universally-useful ones. This keeps the create-staff dialog short and on-topic.

Related

• Moderating your Outpost
• Managing your Outpost