Members & roles

Everyone at a table holds one of three roles — GM, player or observer — and exactly one person is the owner. The owner isn’t a role; it’s whoever made the room, and it sits on top of whatever role they hold.

• GM — runs the game. Can promote, demote, kick and ban, and shares most of the owner’s control over the room itself.
• Player — the default. Full participation: sessions, RSVPs, polls, the chronicle, chat, a character.
• Observer — along for the ride. Watches rather than plays.

Who can do what

Action	Who
Rename the room, change the cover, edit the Table motto	Owner or GM
Start and end a live session	Owner or GM
Cancel and refund a paid session	Owner or GM
Promote, demote, kick, ban	GM only
Room settings, invites, delete the room	Owner only
Schedule sessions, RSVP, polls, chronicle, quotes, vibe, reactions	Any member
Unassign a character	That character’s owner
Delete a session or a poll	Whoever created it

The Party panel

Party on the room’s Overview tab lists everyone, with a GM badge on your game masters (there’s no badge for players or observers), an Invited badge on people who haven’t accepted yet, and presence at a glance: In session, In lobby, Away, “stopped by 3d ago”, or Offline. The Manage pill opens the member manager.

Your role on the profile card

In a chat channel that belongs to this room, clicking someone’s avatar opens their profile card with an At the table block: the room’s name, their role — GM, Player or Observer — how long they’ve been at the table, and the characters they play here (a character who has died or retired says Fallen or Retired beside their name). If they’re in voice right then, the card says In voice now, and that line is live rather than remembered.

Note

An observer is a room role, not a chat one. Being in a room doesn’t put someone in the room’s chat, and the card only ever appears on a message — so it’s only ever about someone who has posted in that channel.

Manage Room Members

Open Manage Room Members from the Manage pill, or from the player-count chip in the top bar. Search a username, Search, then Add. Each row has a role selector, Resend for a pending invite, a ban button and a remove button.

Adding someone, changing a role and removing someone are all staged — nothing happens until you hit Save (“Members updated.”). Ban and Resend, by contrast, fire the moment you click them.

Caution

Anyone can open this window, including observers — but only a GM’s changes go through. If yours don’t, you’ll just get “Failed to update members.”

Banned people still show up in this list, and saving again quietly un-bans them. There’s no separate unban screen, so if you need someone back, that’s the lever.

Promoting and kicking during play

Promote, demote, kick and ban also live in the Online Users panel inside the play view — and for kick and ban, that’s the only place they exist. Enter play, open Online Users, and act on the person there.

Note

Two limits to plan around: you can never change your own role, and there’s no way to hand a room to someone else. The owner can’t be removed by anyone, although a GM who isn’t the owner can be. If a table needs a new owner, they’ll need to create the room.

Related

• Inviting people — getting members in the door
• Creating & managing a room — owner-only settings
• Heroes & characters — bringing a character to the table
• Managing players in a session — control during play